A 3-Day Tuscany Wedding Itinerary for Guests

A Tuscany destination wedding is more than one day — it's an experience. The best Tuscan celebrations unfold over 3–4 days, giving your guests time to explore, connect and create lasting memories.

Here's how to plan the perfect wedding week.

Sample 3-Day Itinerary

Day 1: Arrival & Welcome (Thursday/Friday)

Afternoon:

• Airport transfers arranged (Pisa or Florence → venue/hotel)
• Guests check in and settle into accommodation
• Free time to explore the local area

Evening (7:30pm):

• Welcome dinner at a local trattoria, restaurant or on-site terrace
• Keep it relaxed: shared antipasti, pasta, local wine
• No speeches, no formality — just warm reunion energy
• Informal dress code

Budget for welcome dinner: €40–€80 per person (restaurant) or €60–€120 per person (private catering)

Day 2: Explore & Celebrate (Friday/Saturday)

Morning (10am–1pm) — Optional activities:

*Choose 1–2 based on your location:*

• Wine tour — Visit 2–3 Chianti or Brunello wineries with tastings (€40–€80/person)
• Cooking class — Learn to make fresh pasta, ragù and tiramisu (€60–€100/person)
• Guided Florence walk — Duomo, Uffizi, Ponte Vecchio, gelato (€30–€50/person)
• Olive oil tasting — Visit a frantoio and learn about Tuscan olive oil (€25–€40/person)
• Truffle hunting (autumn) — Hunt with trained dogs in the Tuscan hills (€50–€80/person)
• Spa morning — Relax at a local thermal spa or hotel spa (€50–€150/person)

Afternoon (1pm–4pm):

• Free time for guests to relax, swim, nap, explore
• Bride/groom: final preparations, hair & makeup begins

Late afternoon (4:30–5pm):

• Ceremony — symbolic or civil
• Set among the vines, in a garden, or in a historic chapel

Early evening (5:30–7:30pm):

• Aperitivo hour — Prosecco, cocktails, canapés
• Couple's golden-hour photos

Evening (7:30pm–late):

• Dinner — 4–5 courses with wine pairings
• Speeches and toasts
• First dance
• Dancing and celebration
• Late-night snack: pizza, gelato cart or panini station

Day 3: Farewell (Saturday/Sunday)

Late morning (10:30am–12:30pm):

• Farewell brunch at the venue or a local restaurant
• Relaxed, no formal program
• Coffee, pastries, frittata, fresh fruit, Prosecco
• Photo viewing on a screen (if photographer provides same-day highlights)

Afternoon:

• Fond farewells and departures
• Optional: group trip to nearest town for shopping and sightseeing

Guest Guide: What to Include

Create a printed card or digital guide for your guests:

Essential Information

• Wedding day timeline and dress code
• Venue address with GPS coordinates (Google Maps link)
• Transport arrangements (shuttles, taxis, parking)
• Emergency contacts (planner's phone number)

Practical Tips

• Local taxi numbers
• Nearest pharmacy, hospital, ATM
• Wi-Fi passwords
• Weather forecast and clothing suggestions
• Italian phrases (grazie, per favore, il conto per favore)

Restaurant Recommendations

• 3–5 nearby restaurants for free evenings
• Include price range and booking tips
• Note which ones speak English

Activity Suggestions

• Day trip ideas (Florence, Siena, San Gimignano)
• Wine tours and tastings
• Local markets and shopping
• Walking routes and scenic drives

Practical Tips for Hosts

1. Create a shared WhatsApp group — for real-time updates and coordination
2. Arrange group transport — don't assume guests can navigate rural Tuscany alone
3. Provide a printed itinerary — not everyone checks their phone
4. Keep the schedule loose — over-programming kills the Italian vibe
5. Assign a guest liaison — someone (other than you) to answer logistics questions
6. Consider a group activity — a wine tour or cooking class bonds your guests before the wedding

Frequently Asked Questions

Should I pay for guest activities?

It's generous but not expected. Some couples pay for the welcome dinner and provide optional paid activities.

How do guests get from the airport?

Options: private car service (€100–€200/car), shared shuttle (€30–€50/person), or rental car. Provide clear instructions.

What if guests want to extend their trip?

Include a "Extend Your Stay" section in your guest guide with recommendations for day trips, nearby towns and experiences.

Is 3 days enough?

3 days is perfect for most guests. Some couples plan 4–5 day celebrations for close friends and family.

What about kids?

Discuss childcare options with your planner. Many venues can arrange nannies for the wedding evening.

Start Planning

Tell us about your vision and we'll help you create the perfect multi-day celebration.